1. Name
The club will be called Hart Squash Club and will be affiliated to England Squash, and will be based at the Garrison Leisure Centre, Aldershot, Hampshire

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2. Aims and Objectives
The aims and objectives of the club will be:
a) to conduct regular Leagues and occasional Tournaments
b) to offer coaching
c) to maintain a good playing standard of Squash
d) to promote the club within the local community and England Squash
e) to ensure a duty of care to all members of the club
f) to provide all its services in a way that is fair to everyone
g) to ensure that all members receive fair and equal treatment.
h) to enforce the Rules of Squash

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3. Membership
Membership should consist of officers and members of the club. All members will be subject to the regulations of the constitution and by joining the club will be deemed to accept these regulations and codes of conduct that the club has adopted.

Members will be enrolled in one of the following categories:
• Full member
• Junior member

New members may be admitted to the Club provided sufficient vacancies exist.
a) Every effort shall be made to place new members into a division at an appropriate level to their known playing standard.
b) New members shall be encouraged to attend a Club Night in order that an initial assessment of their playing standard can be ascertained in order to achieve 3(a).

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4. Membership fees
Membership fees will be annually determined by the Committee and confirmed at the Annual General Meeting.

Fees will be paid annually.
a) The Club shall levy an;
i) initial joining fee, to include the membership fee for the first year.
ii) annual membership fee payable 1 January.
b) Responsibility for the payment of subscriptions rest with the individual member. Failure to pay subscriptions within a reasonable time, as determined by the Committee, may result in the member being removed from the Club, and that member being required to pay a joining fee to be re-instated to the Club.

Players removed from the League for failing to fulfil their fixtures, or players wishing to be temporarily removed from the League shall not be charged a joining fee when requesting to be re-instated to the Leagues, providing the current annual fee has been paid.

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5. Officers of the Club
The officers of the club will be:
• Chairman
• Secretary
• Treasurer
• Committee Members (min 2, max 4)

Officers will be elected annually at the Annual General Meeting. All officers will retire each year but will be eligible for re-appointment.

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6. Management of the Club
The club will be managed through the Committee. All of these posts will have the right to vote at meetings of the Committee.

The Committee will be convened by the Secretary of the club and held no less than four times per year.

The quorum required for business to be agreed at Committee meetings will be four.

The Committee will be responsible for adopting new policy, codes of conduct and rules that affect the organisation of the club.

The Committee will have powers to appoint sub-committees as necessary and appoint advisers to the Management Committee as necessary to fulfil its business.

The Committee will be responsible for disciplinary hearings of members who infringe the club rules/regulations/constitution. The Management Committee will be responsible for taking any action of suspension or discipline following such hearings.

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7. Finance
All club monies will be banked in an account held in the name of the club. The Club Treasurer will be responsible for the finances of the club. The financial year of the club will end on 31 December.

An audited statement of annual accounts will be presented by the Treasurer at the Annual General Meeting.

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8. Annual General Meetings
The Club Secretary will give notice of the Annual General Meeting (AGM). Not less than 21 clear days’ notice to be given to all members.

The AGM will receive a report from offices of the Chairman, Secretary and a statement of the accounts.

Nominations for officers of the Committee will be sent to the Secretary prior to the AGM.

Elections of officers are to take place at the AGM.

All members have the right to vote at the AGM.

The Committee has the right to call Extraordinary General Meetings (EGMs) outside the AGM. Procedures for EGMs will be the same as for the AGM.

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9. Discipline and appeals
All complaints/suggestions must be submitted in writing to the Secretary.

The Committee will meet to hear complaints within fourteen days of a complaint being lodged. The committee has the power to take appropriate disciplinary action including the termination of membership.

The outcome of a disciplinary hearing should be notified in writing to the person who lodged the complaint and the member against whom the complaint was made within five days of the hearing.

There will be the right of appeal to the Committee following disciplinary action being announced. The committee should consider the appeal within fourteen days of the Secretary receiving the appeal.
Suggestions will be categorised by the Secretary, and dealt with at the next Committee meeting unless it is considered appropriate to call an extra Committee Meeting.

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10. Dissolution
A resolution to dissolve the club can only be passed at an AGM or EGM through a majority vote of the membership.

In the event of dissolution, the funds of the club will be distributed equally to all paid up full members of the Club.

 

11. Amendments to the constitution
The constitution will only be changed through agreement by majority vote at an AGM or EGM.

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12. Operation of Leagues/Tournaments
The League Rules details the operation of the internal leagues, and amendments to these rules may be agreed by a majority decision of the Management Committee. The League Tables will be posted on the Club’s Internet site in addition to being posted on the Club’s Notice Board at the Garrison Leisure Centre.

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13. Declaration
Hart Squash Club hereby adopts and accepts this constitution as a current operating guide regulating the actions of members.

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